Why lawyers should use cloud servicesIncreasingly, and interestingly, organisations across the globe are adopting cloud services to replace old and traditional business processes. The year 2017 is expected to witness a great cloud migration and by 2020 it is expected that most working processes (92%) will take place in the cloud. Lawyers have every reason to join this migration. Compared to using software traditionally – accessed via applications that reside on your computer – cloud services prove to be superior in every respect. By using software in the cloud, you’ll enjoy greater mobility (everywhere/real-time access), greater scalability and cost-effectiveness. What’s more, your software is always bang up to date – so no more upgrades or falling behind on versions of software you are using. This is because the software sits in the cloud and you access it from wherever you are, on any device, at a significantly lower cost than buying it outright. And… no more shelves full of dusty boxes containing outdated CDs! That’s why more and more lawyers are switching to the cloud. In 2015, the American Bar estimated that 1 out of 3 lawyers were using the cloud in their practice. This percentage is set to more than double in 2017. In an interview by Above the Law, Steven Ayr boasted of having a paperless law firm, saying: “For a firm like ours that’s growing quickly, [working in the cloud] is scalable and takes out a lot of our management costs since we don’t have to worry about having an in-house IT department.”
Cloud-based law firms are more appealing to clientsSteven Ayr further noted that clients tend to prefer working with them as they offer this level of technology. This is unsurprisingly as clients increasingly prefer online transactions and communications for their speed and to suit the way they work themselves – no one wants to rely on the postman for important documents and information to arrive. Among the many cloud services available, there are 2 types that stand out as most useful to the legal team: File and client management Sending and receiving documents via the postal system is too slow (if there’s an error in the information you eventually receive, the prospect of correcting it and posting back is extremely painful!) and email notoriously is not secure (how often have you received an email intended for someone else?). With cloud storage and management tools, clients and their lawyers can access important files anytime and from anywhere in the world. Users just have to scan and upload the documents to the cloud and anyone who has authorised access can view or edit the document. This can be done from all types of computer including using mobile devices and smartphones. Electronic signature This useful tool is one of the most useful. It enables users to authorise a document by attaching an electronic signature to it. It saves time and money as it cancels the need for sending documents back and forth just to get documents signed. Just think of the number of documents a legal team has to have signed throughout the lifetime of any single project – this tool saves hours!
How docSAFE can help youDocsafe offers cloud-based collaboration services tailored for the needs of anyone working in the legal sector. It offers the safest way to communicate sensitive documents with multiple layers of encryption to ensure there are no data leaks. Also, it has a legally compliant electronic signature tool with a full audit trail so you can be sure your authorisation will not be compromised. Ask us how doc-SAFE can provide the cloud solution your firm needs: www.doc-safe.co.uk.
Tags: Cloud Services