• This is docSAFE

    docSAFE is the clever way to work. For anyone working with a client base – those in the professions, creatives – in fact, just about any kind of business – you’ll wonder how you managed without it before. It’s contemporary and innovative but surprisingly simple. docSAFE is a client portal – an online office with lots of functionality and clever stuff.

  • In the Cloud

    Working in the cloud is a concept. You are simply accessing a portal online and giving your clients secure access to do the same. In the portal you can store and work on documents, exchange information, collaborate, sign things off online – all in highly secure, backed up environment. It works across all your devices and even has its own mobile app.

Buyer’s guide to cloud collaboration tools

Buyer's guide to cloud collaboration tools
The cloud is the future of doing business. Service-based professionals such as accountants, creatives, architects and lawyers can all leverage the plentiful benefits of working in the cloud. Because there are a lot of options available in the market, we hope this comprehensive buyer’s guide to choosing the best cloud collaboration tools for your business helps.

User-friendly and intuitive features

Go for something with easy-to-use features that people can use intuitively. Don’t over-complicate the introduction of cloud working by choosing anything that needs a lot of brain-work. The whole point of choosing to work in the cloud is to make life easier!

Document sharing

Cloud collaboration tools allow users to work on a shared document in real-time. Ideally, choose someone to manage this who has  version and access control. Version control allows you to manage changes made on a document e.g see previous changes or restore to a particular version. Access control enables you to manage the accessibility of the file e.g control who can view or edit a file.

Security

You should consider security of paramount concern when choosing cloud collaboration tools. Look for one that is compliant with the industry regulations and employs the latest security standards like multi-factor authentication (MFA). With MFA, users need to log in to their account to access a document. But not only that, they are also required to enter a PIN code that is sent to their mobile phones for verification. Check out how it works.

Mobile functionality

Mobility is one thing that cuts cloud services above the rest. It enables you to access files anywhere, anytime as long as you have internet access. For the ultimate in increased productivity and convenience, choose a cloud provider who has mobility at the top of their agenda.

Electronic signing

Electronic signing is a more rare feature that should be in your list of cloud collaboration tools – especially for professionals in the financial and legal sectors. This feature enables users to authorise a document online by attaching an electronic signature – a real time-saver! Save face-to-face meeting time for the occasions when you can focus on the client and not their paperwork.

Technical support

Resellers are intermediary providers that purchase cloud computing services from actual developers. They are not always 100% capable of ensuring the quality and security of a collaboration tool that they are selling. Therefore we strongly recommend that you work directly with the owners or developers of the cloud collaboration tools you are looking to use.
Compared to other cloud collaboration tool providers, docSAFE offers products that sit on their own servers, created by their own real developers and have reliable technical support from real people!
Ask how docSAFE can help you. Contact Mike and his team on 0121 794 0685 or email team@doc-safe.co.uk. Click here to arrange a meeting.

Continue Reading No Comments

Why lawyers should use cloud services

Why lawyers should use cloud services
 Increasingly, and interestingly, organisations across the globe are adopting cloud services to replace old and traditional business processes. The year 2017 is expected to witness a great cloud migration and by 2020 it is expected that most working processes (92%) will take place in the cloud. Lawyers have every reason to join this migration.
Compared to using software traditionally – accessed via applications that reside on your computer – cloud services prove to be superior in every respect. By using software in the cloud, you’ll enjoy greater mobility (everywhere/real-time access), greater scalability and cost-effectiveness. What’s more, your software is always bang up to date – so no more upgrades or falling behind on versions of software you are using. This is because the software sits in the cloud and you access it from wherever you are, on any device, at a significantly lower cost than buying it outright. And… no more shelves full of dusty boxes containing outdated CDs!
That’s why more and more lawyers are switching to the cloud. In 2015, the American Bar estimated that 1 out of 3 lawyers were using the cloud in their practice. This percentage is set to more than double in 2017.
In an interview by Above the Law, Steven Ayr boasted of having a paperless law firm, saying: “For a firm like ours that’s growing quickly, [working in the cloud] is scalable and takes out a lot of our management costs since we don’t have to worry about having an in-house IT department.”

Cloud-based law firms are more appealing to clients

Steven Ayr further noted that clients tend to prefer working with them as they offer this level of technology. This is unsurprisingly as clients increasingly prefer online transactions and communications for their speed and to suit the way they work themselves – no one wants to rely on the postman for important documents and information to arrive.
Among the many cloud services available, there are 2 types that stand out as most useful to the legal team:
File and client management Sending and receiving documents via the postal system is too slow (if there’s an error in the information you eventually receive, the prospect of correcting it and posting back is extremely painful!) and email notoriously is not secure (how often have you received an email intended for someone else?). With cloud storage and management tools, clients and their lawyers can access important files anytime and from anywhere in the world. Users just have to scan and upload the documents to the cloud and anyone who has authorised access can view or edit the document. This can be done from all types of computer including using mobile devices and smartphones.
Electronic signature This useful tool is one of the most useful. It enables users to authorise a document by attaching an electronic signature to it. It saves time and money as it cancels the need for sending documents back and forth just to get documents signed. Just think of the number of documents a legal team has to have signed throughout the lifetime of any single project – this tool saves hours!

How docSAFE can help you

Docsafe offers cloud-based collaboration services tailored for the needs of anyone working in the legal sector. It offers the safest way to communicate sensitive documents with multiple layers of encryption to ensure there are no data leaks. Also, it has a legally compliant electronic signature tool with a full audit trail so you can be sure your authorisation will not be compromised.
Ask us how doc-SAFE can provide the cloud solution your firm needs: www.doc-safe.co.uk.

Continue Reading No Comments

Cisco forecast that nearly all workloads will be in the cloud by 2020

Cisco forecast that nearly all workloads will be in the cloud by 2020
Cisco revealed in its Global Cloud Index that 92% of all workloads will be in the cloud by 2020 and the rest will be processed in traditional data centres. This means that the workload density in the cloud will more than triple from 7.3 in 2015 to 11.9 in 2020. Within the enterprise segment compute and collaboration are the top contributor to workload totals while more predictably for consumers, video streaming and social networking are the two main contributors.
By 2020, the global cloud traffic will peak at an impressive 14.1 zettabytes per year, from a meagre 3.9 in 2015. This is due to a greater degree in data centre virtualisation that gives impetus to the growth of cloud migration. One important feature in this migration is the the increasing popularity of public over private cloud.
Cost effectiveness and the improvement of public cloud security are some of the reasons why enterprises are predicted to adopt the public cloud: “As the business sensitivity to costs associated with dedicated IT resources grows along with demand for agility, we can see a greater adoption of public cloud by businesses, especially with strengthening of public cloud security”
To read more about the Global Cloud Index, see the complete Cisco report here. Do you find this information useful?

Continue Reading No Comments

How cloud services help accountants

How cloud services help accountants
In the recent survey from Cloud Industry Forum, roughly 8 out of 10 UK enterprises are using cloud services and 6 of them are thinking about migrating 100% of their operations to the cloud. This trend is no different from the experiences of accounting firms and accountants that leverage the use of cloud services.   If you are unsure about what working in the cloud means – it really is a conceptual thing. The cloud represents a virtual storage, that is, storage that can be accessed from anywhere and doesn’t physically sit on your computer or company’s server. Thinking of it as being ‘in the cloud’ helps people to understand that it is ‘out there somewhere’!

There are many advantages that cloud services offer to accountants

Cloud computing enables accountants to increase capacity and update accountancy software easily. Many businesses no longer own software – they just work on the most recent version by accessing it via the Internet. It saves space on your computer and means you are always bang up to date.
It also helps accountants be more productive by eliminating repetitive tasks like data entry. Collecting financial data is way easier with the cloud. Clients just have to scan documents and upload them to the cloud where they can freely collaborate with their accountants in real-time, anywhere in the world. Working on one document saves a lot of confusion.

Why docSAFE is a cut above the rest

docSAFE offers a smart way of doing business with clients. Accountants can leverage its secure file sharing services, as sending files via fax and emails is just not secure enough. Cloud-based collaboration also enables clients to share files in real-time, so journal entries are up to date and tracked. They can do all from any device – computer, laptop, tablet and even with their mobile phones using the docSAFE app.
docSAFE offers an electronic signature function so you can officially sign an electronic file online. It is fast, secure and legal. We follow complete regulatory compliance and implement a full audit trail to back it up. More and more accountancy firms across UK are trusting docSAFE for its acclaimed system that saves time and money, ensuring a streamlined business process.
Learn more how docSAFE can help you. Contact Mike and his team on 0121 794 0685 or
email team@doc-safe.co.uk.
Click here to arrange a meeting.

Continue Reading No Comments

How the cloud is turning 8 more locations into “smart cities”

How the cloud is turning 8 more locations into “smart cities”

Cisco cloud services has announced 8 more cities, in addition to Paris and Copenhagen, that are now cloud-connected. These 8 “smart cities” are Kansas City, Schenectady (USA); Adelaide (Australia), Bucharest (Hungary), Dubrovnik (Croatia), Bangalore, Jaipur (India) and Trencin (Slovakia).

Smart cities collect real-time data and generate useful insights concerning city operations like utility services, traffic, population and infrastructure. The cloud collects data from IoT (Internet of Things) devices such as sensors and cameras deployed in all corners of the cities. Using this data helps them operate more efficiently, reduce costs and respond quicker to emergencies.

Munish Khetrapal, managing director at Cisco, said that real-time data is so important that a 2-minute faster response can save significant amounts of money. Traffic congestion is one such example. There are many figures discussed on the cost of congestion to the economy, not least the wasted time of workers who cannot be productive whilst they are stuck in traffic. By implementing the intelligence of cloud services in cities, congestion can be eased.

Currently, the concept of smart cities is at an early stage due to the usual restrictions e.g finance, IT personnel and inadequate cyber security governance. However, more and more cities are starting to address these challenges and it will be something we see more of in the future. Whilst it certainly has overtones of ‘Big Brother’, future smart cities will play an enormous role in communications and knowledge-gathering for us all.

Get in the know about the latest in cloud technology and cloud collaboration. Follow our blog.

Continue Reading No Comments

Small Businesses can also Benefit from Cloud and Client Portal

While the cloud is a buzzword for medium to large scale businesses and organisation, the benefits of Cloud is not hard to reach for small businesses. There are a lot of tools hosted on the cloud that can best benefit small businesses.

Aside from the cliche benefit of the cloud–that it improves collaboration and team-work among workers–the use of cloud-based tools such as payroll and accounting software is a great relief for small businesses daunted with managing cash flow. It ensures that revenues and expenditures are balanced, making deficits at a minimum or non existent.

Client Portal, an electronic gateway where information, data and services are available, is another great tool that small businesses can leverage.

Using this electronic gateway where customers can access information and services in one location is a cost-effective solution to providing outstanding services to clients and customers.

“If your company has a growing client base, it can be hard to manage and sustain these relationships such that consumers always feel like you’re paying enough attention to their needs. By using a portal, you’ll have a scalable solution for managing relationships with customers.” Larry Alton, a professional researcher said.

Click here to learn more how your business and career can benefit from cloud-based collaboration. DocSAFE can help you with its secure and reliable file sharing online!

Continue Reading No Comments

Is your company’s cloud storage secure?

Probably not.

The 2016 Global Cloud Data Security Study unfolds the bitter truth in cloud storage security of organisations in UK, Germany, US, Russia and other countries.. The study conducted by Ponemon Institute reported that behind the stable growth of cloud usage, companies lack necessary governance practices and security measures.

With over 3,476 IT security practitioners surveyed, only 43% said their establishments are implementing accountability measures to safeguard confidential and sensitive data in the cloud.

One of the weak points of companies is the lack of personnel charged to evaluate the cloud resources being deployed and increasingly, cloud resources deployed without security, due to loss of control over end users.

This is critical in the environment where cloud usage continues to grow in importance. About three quarters (73%) of IT security practitioners consider cloud computing applications are important to their organisation’s operation. On the contrary over half (54%) of the respondents do not agree that their organisations are committed to comply with privacy and data protection regulations in the cloud.

Ultimately, 56% of organisations are reportedly not cautious about sharing sensitive information with third-parties like business partners, contractors and cloud-providers.

The types of data at risk in the cloud are usually highly sensitive and confidential such as customer data, email, employee records, consumer data and payment information.

The paramount reason why cloud security is a challenge for organisations is that it is difficult to apply “conventional information security in the cloud computing environment.”

Another alarming revelation is that only a fifth of security practitioners are permitted at the table for decision making about data security governance. What’s more, according to the study, “Most organisations still do not have security policies for the cloud.”

On this note, Gemalto recommends adopting “encryption, tokenization or other cryptographic solutions to secure sensitive data transferred and stored in the cloud ” and said that organisations should improve compliance with data security and privacy regulations.

How docSafe can help you

For individuals working on a client-based industry like lawyers, accountants, writers, creatives and small business, you can store and access data filed in the cloud safely and efficiently. With docSAFE you can work collaboratively and exchange files with clients in the most secure way possible. You can have convenience, security and efficiency for just a few pounds each month.

Have you ever had trouble sending large confidential files through the internet safely? Or have you had the problem of how you can collaborate on a project with partners miles away?

docSAFE can help you with its secure and reliable file sharing online. To learn more visit our site.

Continue Reading No Comments

Cloud is Proving its Worth in the Manufacturing and Infrastructure Sector.

Cloud-computing has been proving itself to be a prime game changer and a leader in technology innovation. Many industries and sectors are benefiting from the possibilities it offers for workers and business owners alike. Only recently, Google Cloud has partnered with Stanford University School of Medicine to better diagnose cancer and rare diseases.

With its key features, cloud computing also proves imperatively useful for the Manufacturing and Infrastructure sector.

Self-diagnosing Infrastructure

A Washington University team of engineers found in cloud-computing a solution for a safer infrastructure. They designed an intelligent infrastructure that can self-monitor, predict failures and identify priority areas in case of emergency response.

They designed a sensor that can be embedded into the infrastructure that records data that are accessible from the cloud. The engineers will install the first prototype on Mackinac Bridge, MI this September.

The team, with the support of US Dept of Transportation and other government agencies, sees this technological innovation as a very promising solution to create a safer infrastructure in case of earthquake, flood and other life-threatening emergencies.

Manufacturing Sectors backed by Cloud-based Analytics

Cost-effective production and reliable service to customers are some of the solutions that the cloud offers to the manufacturing sector. The manual operation and monitoring are now shifting to cloud-based system that could draw out big data utilised to provide useful business insights.

Cloud-based analytics prove useful to accurately monitor the level of production of manufacturers. It also identifies patterns across the complex supply chain wherein insights are drawn to help them diagnose and resolve areas of inefficiency.

On the other hand, client portals and collaboration tools enable manufacturers to reduce process problems and provide real-time order status and forecast.

Click here to learn more how your business and career can benefit from cloud-based collaboration. DocSAFE can help you with its secure and reliable file sharing online!

Continue Reading No Comments