Buyer’s guide to cloud collaboration toolsThe cloud is the future of doing business. Service-based professionals such as accountants, creatives, architects and lawyers can all leverage the plentiful benefits of working in the cloud. Because there are a lot of options available in the market, we hope this comprehensive buyer’s guide to choosing the best cloud collaboration tools for your business helps.
User-friendly and intuitive featuresGo for something with easy-to-use features that people can use intuitively. Don’t over-complicate the introduction of cloud working by choosing anything that needs a lot of brain-work. The whole point of choosing to work in the cloud is to make life easier!
Document sharingCloud collaboration tools allow users to work on a shared document in real-time. Ideally, choose someone to manage this who has version and access control. Version control allows you to manage changes made on a document e.g see previous changes or restore to a particular version. Access control enables you to manage the accessibility of the file e.g control who can view or edit a file.
SecurityYou should consider security of paramount concern when choosing cloud collaboration tools. Look for one that is compliant with the industry regulations and employs the latest security standards like multi-factor authentication (MFA). With MFA, users need to log in to their account to access a document. But not only that, they are also required to enter a PIN code that is sent to their mobile phones for verification. Check out how it works.
Mobile functionalityMobility is one thing that cuts cloud services above the rest. It enables you to access files anywhere, anytime as long as you have internet access. For the ultimate in increased productivity and convenience, choose a cloud provider who has mobility at the top of their agenda.
Electronic signingElectronic signing is a more rare feature that should be in your list of cloud collaboration tools – especially for professionals in the financial and legal sectors. This feature enables users to authorise a document online by attaching an electronic signature – a real time-saver! Save face-to-face meeting time for the occasions when you can focus on the client and not their paperwork.
Technical supportResellers are intermediary providers that purchase cloud computing services from actual developers. They are not always 100% capable of ensuring the quality and security of a collaboration tool that they are selling. Therefore we strongly recommend that you work directly with the owners or developers of the cloud collaboration tools you are looking to use. Compared to other cloud collaboration tool providers, docSAFE offers products that sit on their own servers, created by their own real developers and have reliable technical support from real people! Ask how docSAFE can help you. Contact Mike and his team on 0121 794 0685 or email firstname.lastname@example.org. Click here to arrange a meeting.
Tags: Cloud Collaboration
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